Cross Country Equestrian Association Privacy Policy

This policy describes how the Cross Country Equestrian Association (“CCEA”) collects, uses, and shares personal information in connection with this website, our membership program, our business operations, and other online and offline manners of collection.

What Types Of Information Does CCEA Collect?

The following provides examples of the type of information that we collect from you and how we use that information.

Function Data Collected Purpose of Collection
Account and Membership Registration
  • Full Name
  • Date of Birth
  • Address
  • Email
  • Phone
Legitimate Interest.
Accounts are used to access online services and applications provided by CCEA. Accounts are required to maintain user preferences and transactions.
Memberships are used to facilitate participation in CCEA Competitions and Events.
Demographic Information
  • Age
  • Gender
  • Citizenship
  • Location
Legitimate Interest
CCEA utilizes demographic information to provide specific services in accordance with our competition and event standards.
Competition and Event Information
  • Horse Information
  • Competitions
  • Results
  • Ownership
  • Addresses
CCEA uses information provided on Competition Entries to facilitate the events and competitions offered. We also perform analysis of our events and competitions with this data.
Electronic Communications
  • Email Opening and Clickthroughs
CCEA evaluates the effectiveness of transactional and marketing emails.
Customer Service
  • Email Address
  • Information Provided by you
CCEA receives and logs information provided through email and contact forms to respond to user and member feedback.
Marketing Emails
  • Email Address
CCEA shares information regarding our organization, competitions, events, and news to keep users and members updated. Participation in these marketing emails is entirely voluntary.
Online Payments
  • Name
  • Billing Address
  • Shipping Address
  • Email Address
CCEA collects relevant payment information to process the Memberships, Registrations, and Entries required to participate in our services. Third party payment processes are used to provide this functionality and CCEA does not receive or store your credit card or other payment details.
Cookies, First Party, and Third Party Tracking
  • Cookies
  • Analytic Data
CCEA tracks usage of our websites, services, and applications to ensure they are functioning effectively.
System Logging
  • Browser
  • Operating System
  • IP Address
  • System Activity
CCEA monitors our online services to ensure they are functioning properly.

Does CCEA Share Information with Third Parties?

CCEA may disclose information in the following situations:

  1. Compliance with Law. We may disclose information in response to subpoenas, warrants, or court orders, or in connection with any legal process, regulatory process, or to comply with relevant laws. We may also share your information in order to establish or exercise our rights, to defend against a legal claim, to investigate, prevent, or take action regarding possible illegal activities, suspected fraud, safety of person or property, or a violation of our policies, or to comply with your request for the shipment of products to or the provision of services by a third party intermediary.
  2. Online Searches. We may disclose personal information as part of online searches performed by other users.
  3. Public. Some of our products and services may provide access to submit information into public forums. If you decide to submit information on these services, that information may be publically available.
  4. Service Providers. We may share information with third party service providers used for the administration of our online services and payment processing.
  5. Social Media. Our website features links to third party social media platforms that may collect or share information. Their use of your information is governed by this Privacy Policy.
  6. Sponsors. We may share your information with third parties that offer products or services that may be of interested to our users and members. These third parties have the right to use your information for their own commercial purposes governed by their privacy policies.

How can you Access, Modify, or Correct Your Information?

You may manage your personal information and choices through our website and third party service providers.

  1. Promotional Marketing and Emails. You may provide us with your email address for the purpose of allowing us to send promotional and marketing materials to you as well as targeted offers from third parties. If at any time you do not want to receive these offers or emails you may stop receiving them by following the unsubscribe instructions in the emails that you receive.
  2. Access and Changes To Your Personal Information. We strive to maintain the accuracy of any Personal Information collected from you and will use reasonable efforts to respond promptly to update our records when you tell us your information is not accurate. However, we rely on you to ensure that the information you provide to us is complete, accurate, up-to-date, and to inform us of any changes. Please review all of your information carefully before submitting it to us, and notify us as soon as possible of any updates or corrections. If you wish to modify, verify, correct, or delete any or your personal information, you may edit your member account information. We may keep backup data as permitted by law.
  3. Deletion Of Your Personal Information. You may request deletion of your account or Personal Information. Please note that we may be required by law or otherwise to retain this information for a certain time. We retain information for time periods necessary to fulfill the purpose outlined in this policy unless otherwise required or permitted by law. You may request information about how long we keep specific types of information. Please note, we may keep your personal information as needed to comply with our legal obligations, resolve disputes, and/or enforce any of our agreements.
  4. Residents of California. California residents may annually request and obtain information that is shared with other businesses for their own direct marketing use within the prior calendar year.
    California Consumer Privacy Act: California residents have the right to request details about the Personal Information that we have about you, including the categories of information, the purpose for which we use it, with whom we share it, and specific information about what Personal Information we have about you; request that your data be deleted; and direct a company not to sell your data, but, since CCE does not sell Personal Information, this does not apply.

How does CCEA Protect Personal Information?

We use data hosting service providers to host the information we collect. CCEA has implemented technical, administrative and physical measures to safeguard any Personal Information that we may collect.

To prevent unauthorized or unlawful processing of Personal Information and to prevent accidental alteration, unauthorized disclosure or access, loss or destruction of, or damage to Personal Information, we implement appropriate security measures taking into account the sensitivity and risks of the processing concerned, the nature of the Personal Information concerned and applicable corporate policies. We implement policies to address data incidents that address the appropriate response to and remediation of any actual data incidents.

In the event that we are required by law to inform you of any unauthorized access to your personal information we may notify you electronically, in writing, or by telephone, if permitted to do so by law.

Our website permits you to create an account. When you do you will be prompted to create a password. You are responsible for maintaining the confidentiality of your password, and you are responsible for any access to or use of your account by someone else that has obtained your password, whether or not such access or use has been authorized by you.

What Additional Information Should Users Know?

Our web site may contain links to other websites and services operated by third parties (e.g. competition organizers and websites). Any personal information provided to these third parties is governed by their privacy policies.

How Might CCEA Change this Privacy Policy?

This Privacy Notice replaces all previous disclosures we may have provided to you about our information practices with respect to our products and services. We may change our privacy policy and practices to accommodate changes in our business, products, services, and technologies. We may add, change, or remove portions of this Privacy Policy as we feel it is appropriate to do so. Updated notices and disclosures will be posted to our website. We encourage you to review this Privacy Notice on a regular basis for any changes. The date of the latest version will be identified at the top of the Privacy Policy.